The statutory core
- The shareholder register, current and at the office address.
- KVK filings after every change: directors, address, activities — per what to file when.
- The UBO register, updated with the ownership.
- The yearly cycle: accounts adopted and filed on the statutory calendar.
The decision trail
Shareholder resolutions, board resolutions and minutes give every corporate step its paper anchor: dividends, director changes, financing, articles amendments. The when-and-how stands in board resolutions.
How companies organise it
Small BVs fold the work into the administration; groups and internationally held companies place it with a corporate-services partner who runs the calendar, drafts the resolutions and keeps the registers audit-ready. The compliance year at a glance: the BV compliance calendar.