Corporate and secretarial services in the Netherlands

What the service covers

Registered office & secretarial

Every Dutch BV carries a registered address at the KVK, and for a foreign-owned company that address does quiet, constant work: it receives the tax authority’s letters, the bank’s verifications and the chamber’s notices — and it decides whether that post reaches you in time. The Holdwise registered-office service provides a Dutch business address the KVK accepts, with mail handled, scanned and forwarded the day it arrives, billed annually so the address simply stands.

Around the address sits the secretarial layer: shareholder resolutions drafted and filed, the share register kept current, UBO changes registered, and eHerkenning (EH3) arranged via a recognised provider — the digital key a foreign director needs for the Dutch tax and government portals. Where goods cross the border, the VAT, EORI and Article 23 activation completes the set. Each element carries a fixed fee, stated in one written proposal before work begins.

Entity management & the compliance calendar

A Dutch company carries a fixed annual rhythm, and missing it has consequences — late filing of the annual accounts is even a ground for director liability in a later bankruptcy. Entity management means that rhythm is watched for you: the annual accounts prepared and filed with the KVK inside the statutory window (adoption within the set months, filing within eight days of adoption, and at the outside twelve months after year-end), the shareholder resolutions behind each decision drafted and stored, the share register current, and every UBO change registered when it happens. One compliance calendar, one counterpart, confirmations in writing.

Where the company trades across borders, fiscal representation joins the same set: the Article 23 licence that moves import VAT from the border into the periodic return, arranged directly for a Dutch BV or via a representative — the routes are set out under VAT, EORI & Article 23.

For international groups and advisers

A growing share of this work arrives through law firms, accountants and corporate teams abroad who need a Dutch execution counterpart: a client expands into the EU, the group adds a Dutch entity, and someone on the ground must run the incorporation, the registrations and the yearly upkeep — reliably, in English, in writing. Holdwise takes that seat. You keep the client relationship; we deliver the Dutch layer and report back with the documents. For groups with several entities the secretarial work runs on one calendar and one fee structure, agreed in advance in a single proposal.

How we work

Design before documents. Ownership, director residency, dividend flows and the exit are mapped first — on paper, with the tax numbers attached. Execution in sequence. Incorporation runs through a Dutch civil-law notary; registrations, UBO filing and the banking file follow in the order that works. Everything written down. Each step produces a document you can hand to a bank, a co-founder or a board: the structure memo, the governance set, the registration confirmations.

The corporate housekeeping that follows — shareholder resolutions, dividend paperwork, annual filings — stays organised in the same relationship, with the accounting handled by your bookkeeper or one we introduce.

Who this is for

Foreign founders building their EU base — from the United States, India, Singapore and Hong Kong — and internationals already in the Netherlands who want their BV and holding set up properly the first time. Profit is taxed at 19% up to €200.000 (2026); what the full picture looks like for an owner is on Doing Business in the Netherlands.

Two parts of this work, on their own page

Two pillars of corporate services have a dedicated deep-dive: the registered office — what the official address carries and how mail and compliance run — and secretarial services — the yearly rhythm of resolutions, registers and filings. For importers, fiscal representation completes the set.