The file, piece by piece
- Identity: a valid passport; the notary verifies it by video call, or through a certified copy when working by power of attorney.
- The power of attorney: when you sign from abroad, the notary drafts a POA. You sign it locally before a notary there, legalised with an apostille under the Hague Convention, per the legalisation guide. Countries outside the convention use the embassy legalisation chain instead.
- Address proof: a recent utility bill or bank statement showing your residential address.
- UBO details: the ultimate owners with their identification. These are filed in the UBO register at incorporation.
- Corporate founder? Then the foreign company’s extract, articles and signing authority join the file too, legalised the same way.
Translations and freshness
Documents in English generally work. Other languages need a sworn translation alongside them. Extracts and address proofs should be recent: under three months is the working rule.
The order that saves weeks
Start the apostille and any translations first: they take the most time. With the file complete, the incorporation itself takes only days. The registration guide covers the whole process, and the full incorporation guide covers the surrounding setup.