Outsourcing the Administration: What Stays Yours

What outsources well

The processing: bookings, payroll runs, VAT and wage tax filings, drafting the annual accounts and the corporate tax return. A good bookkeeper turns clean input into timely filings on the rhythm of the compliance calendar.

What stays with the board

• The administration duty itself: the books must be right and retrievable for seven years — whoever holds the keyboard.
• Signing and deciding: returns, accounts and resolutions carry the board’s signature.
• The registers: KVK, UBO and the shareholder register move on the board’s instruction.
• Judgement calls: dividend room, salary levels, structure choices — prepared by the adviser, decided by you.

The working agreement

Fix in writing: who delivers what by when, who files, who watches the deadlines, and how corrections like the suppletie get flagged. Access for the board to the live administration keeps the duty performable — and makes switching providers a formality instead of a rescue.