Set up a company in the Netherlands from Luxembourg

If you live in Luxembourg

1. A stamped copy of your passport

   Take your passport (Luxembourg) to a notary in Luxembourg. The notary makes a copy and stamps it to confirm it is real. After the notary has stamped it, the document gets an official sticker (an apostille) so a Dutch notary can trust it without further checks. For Luxembourg: Ministry of Foreign and European Affairs, Directorate of Consular Affairs, legalisation service; €20 per document, at the counter or online via MyGuichet.lu (online requests are handled first). Electronically signed RCS extracts must be submitted electronically.

   For advisers

   Certified true copy of a valid passport, apostilled in the country of residence.

2. Proof of where you live

   A recent bank statement, utility bill or official letter with your name and home address in Luxembourg, not older than three months. No stamps needed.

   For advisers

   Proof of residential address, dated within three months.

3. The signing form (power of attorney)

   We send you a short form that lets the Dutch notary sign the incorporation deed on your behalf, so you do not have to travel. Sign it in front of a notary in Luxembourg. Sign the power of attorney before a Luxembourg notaire. Then it needs the same official stamp as your passport copy: an official sticker (an apostille).

   For advisers

   Notarial power of attorney on the Dutch notary's model, signature certified and apostilled.

4. A short ownership statement

   A one-page form from us where you confirm who owns and controls the new company and whether you hold a public position. Sign, scan, send. No stamps needed.

   For advisers

   Declaration of ultimate beneficial owners (UBO) and politically exposed persons (PEP) on the notary's model.

If a company from Luxembourg becomes a shareholder

1. A fresh extract from the company register

   An official printout that shows the company exists, who the directors are and who may sign. It must be less than three months old. Where to get it: Luxembourg Business Registers (RCS). Order an extract and, where needed, a certified copy of the articles; the RCS extract is issued electronically. Have a local notary certify the printout. After the notary has stamped it, the document gets an official sticker (an apostille) so a Dutch notary can trust it without further checks. For Luxembourg: Ministry of Foreign and European Affairs, Directorate of Consular Affairs, legalisation service; €20 per document, at the counter or online via MyGuichet.lu (online requests are handled first). Electronically signed RCS extracts must be submitted electronically.

   For advisers

   Certified extract from the commercial register (max. three months), apostilled.

2. The company's founding documents

   The articles of association (the rules of the company) and the certificate of incorporation. A copy certified by the notary in Luxembourg is enough.

   For advisers

   Articles of association and certificate of incorporation, certified copies.

3. Proof of who may sign for the company

   If the register extract already shows who may sign, this is done. If not, a short board decision (resolution) that names the person who signs the Dutch documents, signed by the directors.

   For advisers

   Evidence of signing authority: register entry or board resolution.

4. A drawing of who owns the company

   A simple chart from the company down to the people who ultimately own it, with percentages. One page. We give you a template.

   For advisers

   Ownership structure chart down to the natural persons who ultimately own the company (UBO chain).

The person who signs for the company and every owner with 25% or more also sends a stamped passport copy and proof of address, following the route of the country where they live.

Good to know: RCS extracts and many notarial deeds are in French; the Dutch notary often accepts them, we confirm per file. Submit the electronic extract through MyGuichet, not on paper.