Why software beats spreadsheets
You can keep books in a spreadsheet, but software saves time and reduces errors: it numbers invoices correctly, calculates VAT, links to your bank, and prepares the VAT return. For most entrepreneurs, the modest monthly cost pays for itself quickly.
What features matter
- Invoicing: professional, compliant invoices with correct VAT.
- Bank link: automatic import of transactions for easy matching.
- VAT return support: generates your BTW-aangifte figures.
- Receipt capture: photograph and attach receipts.
- Accountant access: let your accountant log in directly.
Popular Dutch options
- Moneybird: clean, user-friendly, popular with freelancers.
- e-Boekhouden: affordable and feature-rich.
- Jortt: simple and automated.
- Exact: more powerful, aimed at larger or growing businesses.
A note for English speakers
Most Dutch bookkeeping tools are primarily in Dutch, which can be a hurdle. Some offer English interfaces or are simple enough to navigate regardless. International tools like a localised invoicing app can work, but make sure whatever you choose handles Dutch VAT correctly and produces compliant invoices.
How to choose
Match the tool to your size. A solo freelancer needs simple invoicing and VAT support. A growing BV (besloten vennootschap, the Dutch private limited company) with stock and staff needs more. Most tools offer a free trial, so test one or two before committing.
What comes after this
This question continues in Choosing the Right SBI Code for Your Dutch Business, Choosing the Right Legal Structure in 2026 and Dutch Employment Contract Types.